Depositing
Stock Certificates:
To deposit stock certificates that you have in your possession
into your Mesirow Financial account, please fill out
the back of the certificate, providing the following information:
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A.
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Appoint Mesirow Financial
(our clearing firm affiliate) as attorney to transfer
the stock.
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B.
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Signature of all parties shown
on the face of the certificate exactly as they are shown
(If the name shown on the face is Jonathan J. Doe, signing
as John Doe won't work).
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C.
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Insert the date signed.
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D.
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Insert your Mesirow Financial
account number somewhere near the signature(s). There
is no space provided specifically for this.
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For added security, you may choose to use a
Stock
Power Form. Print out the form and complete the above information
on the form instead of the certificate and mail the certificate
and stock power separately. Once a certificate is received
by BestVest Investments, Ltd., it will be credited to your account
in 3-4 business days. All certificates are checked for lost
or stolen status with the transfer agent prior to crediting
the account. As a further precaution, we recommend sending your
certificates via express, insured or certified mail.
If you are depositing stock held individually into a joint account
where the individual is also one of the joint parties, you must
enclose a signature guaranteed
Third
Party Release Form.
Changing the Denominations of Your
Certificates (Certificates You Hold)
The transfer procedures described below are unnecessary if you
want to have your certificates reissued into different denominations,
provided all of the certificates in question are issued on the
same account with identical registrations. You may wish to have
a 100-share certificate reissued as two 50-share certificates,
or you may want to have certificates for 10, 15, and 45 shares
consolidated into one 70-share certificate. Simply send your
stock certificate(s) and a letter of instruction to the issuing
Corporation’s transfer agent by registered mail, return
receipt requested. The letter should state the desired denominations
for the new certificate(s) and the address to which you want
the new certificate(s) delivered. You do not need to complete
the reverse side of the certificate(s). Please note, however,
that regular transfer procedures are required if the certificates
in question were not issued on the same account (at the transfer
agent).
Safeguarding
Your Stock Certificates (Certificates You Hold)
Your stock certificates are valuable documents and should be
carefully safeguarded. In addition to the market value they
represent, they are tangible evidence of your share of ownership
in the issuing Corporation.
Transferring
Stock
Most stock is transferred as a result of the sale of shares
by one shareholder to another. Usually, a brokerage such as
BestVest Investments, Ltd. handles such sales and purchases
and arranges for the transfer of shares. In that case, if the
stock is already on deposit with BestVest Investments, Ltd.,
there is nothing else to do. If you have a physical stock certificate,
you must properly endorse it and send it to BestVest Investments,
Ltd..
Other circumstances requiring a stock transfer can be handled
by the stock transfer agent hired by the issuing company, typically
without charge to you, the shareholder. Examples of these stock
transactions are:
- The re-registration of shares into a different name following
a sale or gift of stock by you.
- The re-registration of shares because of a name change
(such as marriage).
- The re-registration of shares to add another person as
co-owner.
- The re-registration of shares to consolidate multiple
accounts.
- The re-registration of shares to remove another person
as co-owner.
How to Transfer
Stock Yourself (Certificates You Hold)
The procedures for transferring stock are outlined below. If
you have any questions regarding any stock transfer, you may
contact the stock transfer agent named on the certificate for
further instructions.
If you wish to change the registration on part or all of your
shares yourself, you can do so by following these instructions:
- Prepare a letter of instruction and explain in detail
how you want to transfer your shares. Provide the full name,
address and the Social Security number or other taxpayer
identification number for each new owner. (If you are transferring
only part of the shares represented by the certificate,
a new certificate will be issued to you for the balance).
- Complete the reverse side of each certificate completely
as follows, referring to the illustration below:
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A.
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Here, fill in the name and address
of each new owner in exactly the manner that you wish
the new certificate(s) to be registered, and specify
the number of shares to be transferred to each. (Securities
issued to a married woman must be registered in her
own name, not that of her husband preceded by “Mrs.”)
If a single certificate is to be issued in more than
one name, please specify the type of account registration
desired, if applicable, such as “Joint Tenants”
or “Tenants by the Entireties” (which gives
the right of survivorship to the surviving holder),
or "Tenants in Common" (which does not give a right
of survivorship).
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B.
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Here, fill in the new owner’s
Social Security Number or taxpayer identification number.
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C.
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Here, you should insert the name
of the transfer agent (as stated on the certificate
or obtained by calling the issuing Corporation’s
investor relations department) to appoint the transfer
agent as Attorney to transfer your shares. For example,
if the Bank of East Hill is the transfer agent, insert
"Bank of East Hill."
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D.
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Here, sign the certificate exactly
as your name appears on the face of the certificate.
You must obtain a signature guarantee to transfer a
security. Different from a notary, and usually provided
by a bank of a member of a major stock exchange, a guarantee
confirms the authenticity of the signature of the security
and the signer’s right to transfer the security.
The guarantor institution must be a participant in the
Securities Transfer Agents Medallion Program ("STAMP")
or other approved signature guarantee program.
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When all the above is completed, mail your letter of instruction,
any supporting documents, and your certificate(s) by registered
mail, return receipt requested, to the transfer agent at the
address obtained by calling either the transfer agent or the
issuing Corporation’s Investor Relations Department.